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Privacy Policy

I. Basic provisions

The controller of personal data pursuant to Art. 4(7) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter the “GDPR”) is UNIPETROL RPA, s.r.o., registered office at Litvínov - Záluží 1, Post Code: 436 70, Entered in the commercial register kept by the Regional Court in Ústí nad Labem, File No. C 24430, Company ID No: 27597075 (hereinafter “UNIPETROL RPA” or the “Controller”).
UNIPETROL RPA greatly emphasises the transparency of processing and securing your personal data, which are considered strictly confidential, and handles them in accordance with the GDPR and other valid legal regulations concerning personal data protection.
To ensure problem-free communication between you and UNIPETROL RPA, a Data Protection Officer was appointed, who is available to you in the case of questions or irregularities in personal data processing, via email at osobniudaje@unipetrol.cz, via telephone at +420 225 001 435 or via post at the mailing address UNIPETROL RPA, s.r.o., Odbor ochrany osobních údajů, Milevská 2095/5, 140 00 Praha 4.
UNIPETROL RPA values your trust and therefore, in accordance with the principle of transparency, it informs you by means of this “Privacy policy” about the processing of your personal data, which are needed for the purposes specified below.

II. Purposes of personal data processing and their legal grounds

1. Implementation and performance of the contractual relationship

UNIPETROL RPA is engaged in the production and sale of refinery, petrochemical and retail products and complementary services. During these business activities, personal data are processed, in particular those of the partner (customer, supplier) as a natural person, as well as other persons, typically the contact persons of the partner as a legal entity. 
The purpose of processing personal data is to implement and perform the contractual relationship, i.e. deliver the ordered product, ensure transport, exercise the rights and obligations arising from the contractual relationship between the partner and UNIPETROL RPA and other contractual obligations. The legal basis for processing personal data is Art. 6(1)(b) GDPR, i.e. processing is necessary for the  performance of a contract and to implement the measures adopted before concluding the contract. We process the contact data of the natural persons who represent the partner as a legal entity, because this is necessary to perform the contract with the partner, and processing is based on the mutual legitimate interest of the partner and UNIPETROL RPA in the provision of the agreed services.

 

UNIPETROL RPA collects the following data for the aforementioned purpose:

Identification data (name, surname, ID number, tax ID number, possibly personal number)
Contact data (e-mail address, mailing address, telephone number, position)
Bank account number
Operation records (minutes from meetings, instructions, etc.)
Data about the order, delivery and payment
Necessary communication between the partner and UNIPETROL RPA 

2. Fulfilment of legal obligations within the accounting and tax agenda

We process accounting documents, data about your payments and other information required by law for the fulfilment of our legal obligations, i.e. Art. 6(1)(c) GDPR.

3. Communication with the inquirers

If you contact UNIPETROL RPA via e-mail, its mailing address or other means, information about your contact will be processed only for the purpose of the established communication with you.
UNIPETROL RPA collects the following data for the aforementioned purpose:
Identification data (name, surname)
Contact data (e-mail address, mailing address, telephone number)
Necessary communication between you and UNIPETROL RPA

4. Employee recruitment

If you want to become a member of the UNIPETROL RPA team and send us your curriculum vitae using the reply form, we will process your personal data for the purpose of the recruitment procedure for your chosen job position. The legal basis for processing your personal data is Art. 6(1)(b) GDPR, i.e. processing is necessary for the performance of a contract and to implement the measures adopted before concluding the contract.
Complete information about personal data processing for this purpose is available in the opening header of the offered job position.

5. Sending offers of similar job positions

If you gave UNIPETROL RPA consent to process your personal data for the purpose of registering you as an applicant for a different suitable job position within the UNIPETROL group, your personal data will be used to send offers of similar job positions. The legal basis for processing your personal data is Art. 6(1)(a) GDPR which is your voluntary consent, which may be withdrawn at any time.
Complete information about personal data processing for this purpose is available in the lower part of the offered job position.

6. Sending commercial messages

We contact our clients at healthy intervals with an offer of additional services or an invitation to one of our events, or the latest news in the industry. If you do not wish to receive this information, reply to our e-mail or inform us of this fact by other means and we will accommodate your request.
 
UNIPETROL RPA collects the following data for the aforementioned purpose: Identification data (name, surname)
Contact data (e-mail address, telephone number)

7. Fulfilment of labour-law relationships

Our employees are informed individually about the processing of their personal data.
III. Period of storing data processing
We process and store your personal data for the period strictly necessary to ensure all the rights and obligations arising from the respective contractual relationship, and furthermore for the period for which UNIPETROL RPA as the controller of personal data is obliged to store the personal data pursuant to generally binding legal regulations, or the period for which you give consent to processing. In other cases, the period of processing arises from the purpose of processing or is stipulated.
The controller stores personal data:
• for the period necessary to exercise the rights and obligations arising from the contractual relationship between you and the controller, and to apply any claims from these contractual relationships (for a period of 5 years from termination of the contractual relationship);
• for a period of 1 year from the end of mutual interaction as concerns personal data processed for the purpose of answering your inquiry;
• for the period stipulated by the respective laws in cases where we perform our legal obligation; in the case of accounting management, this period may be up to 10 years;
• until the withdrawal of consent by the data subject as concerns personal data processing based on consent from the data subject, but maximally for 2 years from granting consent;
• for 6 months after the termination of the recruitment procedure for job position.
After the passing of the storage period, the controller liquidates the personal data.
 

IV. Handover of personal data

At UNIPETROL RPA, your personal data are stored under maximum security and made accessible only to authorised employees, or individual processors and controllers of personal data, only to the extent necessary to fulfil the individual purposes of processing. The security of your personal data with these recipients is ensured through their contractual obligations.
List of categories of recipients of personal data:
• State administrative bodies: e.g. financial bureau, social security administration;
• Insurance companies;
• PKN ORLEN holding company which provides IT support to the system for processing personal data;
• Statistical data in anonymised form;
• External auditors.
Under certain conditions, UNIPETROL RPA is authorised to hand over some of your personal data based on valid legal regulations, e.g. to prosecuting authorities or other public authorities.
UNIPETROL RPA, as a member of the ORLEN Group, consolidates IT systems and your personal data are stored on servers in Poland.
UNIPETROL RPA does not provide personal data outside of the EU, the EEA or to international organisations.
 

V. Your rights

You have the following rights in connection to personal data processing:
 

1. Right of access to the personal data

In connection to the processing of personal data, you have the right to the provision of information and provision of a copy of your processed personal data based on your request. In the case of a repeated request, UNIPETROL RPA is authorised to bill a reasonable fee for the copy of the provided personal data. We will inform you of such procedure.
 

2. Right to rectification

If you believe that your personal data, which we process, are inaccurate, outdated or otherwise incorrect, contact us and we will rectify them. We will perform rectification without undue delay, but always with respect to technical capacities.
 

3. Right to erasure

If the personal data are no longer required to ensure the stipulated purpose, or if you withdraw your consent to processing, we shall erase these personal data at your request. In some cases, however, your right may be restricted. For instance, the personal data we process based on our legal obligations cannot be erased before the passing of the lawfully stipulated archiving periods. As for personal data related to the provision of services, these cannot be erased before the passing of the deadlines for potential application of the related claims (compensation of damages, claims, etc.).
 

4. Right to restriction of processing

You have the right to restriction of processing if:
- the personal data which we process is inaccurate;
- the processing is illegal;
- the personal data are no longer required, but you need them do determine, exercise or defend a legal claim;
- you object to processing.
 
Your personal data will only be stored with us during the restriction period and no operations will be performed with them without your consent. Restriction of processing lasts for the period for which one of the above situations lasts. You will be informed about the potential termination of restriction.
 
 

5. Right to object

You may file a justified objection to processing based on a legitimate interest and for direct marketing. The justification of the objection will be assessed and you will be informed of the decision via your chosen contact channel.

6. Right to data portability

If you want UNIPETROL RPA to hand over your personal data to a third party, you may exercise your right to personal data portability. If the rights and freedoms of third parties were to be affected by the exercising of this right, UNIPETROL RPA will not be able to accommodate your request.

 

7. Right to withdraw consent to personal data processing

If personal data is processed based on your consent, you may withdraw this consent at any time. If you wish to do so, contact us with your request via the contact details of the Data Protection Office specified below.
 

8. Right to be exempted from automated decision-making including profiling

We do not conduct automated decision-making including profiling without our activity.
 

9. Right to complain to the supervisory authority

If you feel that your personal data are not handled pursuant to the law, you have the right to direct your justified complaint to the Personal Data Protection Office, registered office at Pplk. Sochora 27, 170 00 Prague 7, Czech Republic.
 
When exercising your rights, contact us using the contact details of the Data Protection Officer via e-mail at osobniudaje@unipetrol.cz, or at the mailing address UNIPETROL RPA, s.r.o., Odbor ochrany osobních údajů, Milevská 2095/5, 140 00 Praha 4. UNIPETROL RPA reserves the right to reasonably verify the identity of the data subject applying the above rights.
 

VI. Social networks

 
We want to be constantly in touch and share our activities with you through our profiles on social networks like Facebook, Twitter, YouTube, Instagram and LinkedIn. Our internet websites do not use social plug-ins, but only link to our social network profiles, which may contain photographs and videos from various events we organise.
Information about the purpose and scope of collecting data and their further processing by the providers of social networks, and related information about your rights and setting options regarding your privacy protection, is available directly on the social networks.
Information about personal data processing by the Facebook social network:
Information about personal data processing by the Twitter social network:
Information about personal data processing by the YouTube social network:
Information about personal data processing by the Instagram social network:
Information about personal data processing by the LinkedIn social network:

 

VII. Cookies

What are cookies?

For the purposes of these Principles, the tern cookies refers to cookie files and other similar technologies (e.g. pixel tags, web signals or device identifiers), which may automatically collect data when visiting the internet website.
Cookies are small-volume files in your browser or mobile application, which serve to store and receive identifiers and other information about computers, telephones and other devices, from which you access our internet website, and thus help us to provide, protect and improve the offered services.

What purpose do they serve?

Cookies allow the recording of information about your visit to our internet website and mobile application, and their use will make your next visit faster and easier.
 
Cookies primarily:
• facilitate the effective navigation of the internet website or application, personalisation, savings of preferences and general improvement of the user experience on the website;
• distinguish whether a specific user has already visited the internet website or whether they are a new visitor.
 

Do I need to consent to cookies?

UNIPETROL RPA uses cookies when you visit the internet website, most often to adapt the content or for anonymous statistics regarding visitation.
The UNIPETROL RPA internet website uses two categories of cookies:
• cookies required for the activity of the internet website and ensuring the functions required for use of the internet website. The use of these strictly necessary cookies does not require consent from the user.
• cookies which are not strictly necessary for the functioning of the internet website, but the use of which improves the user experience and facilitates viewing of the website.

 

Does UNIPETROL RPA use third-party cookies?

This internet website uses its own cookies, which are:
 
Issuer / Name
Type and function
Duration
Orlenpl_font_size
File responsible for font size on the page
session
 
We also use third-party cookies, which serve to obtain anonymous statistics about visitation and user behaviour types on the individual pages. These third parties generally do not store data other than the name of the cookie file in connection to the use of cookies. These are:
 
Issuer / Name
Type and function
Duration
Google Analytics
(third-party cookie)

_ga, _gat, _gat_ and other variants
Tracking, Conversion
Measures the visitation rate using Google Analytics instruments, allows anonymous identification of the page visitor and analysis of their behaviour. Saves the IP address, information about the browser, used operating system and monitor resolution.
0 to 24 months
CookiePolicyAccepted
File which informs about whether the user accepted the cookie policy
session
Orlenpl_font_size
File responsible for font size on the page
session
CookiePolicyAccepted
File which informs about whether the user accepted the cookie policy
session
AcceptBondsInformation
File which informs about whether the user accepted the cookies notification displayed at the top of the page
session
RedirectToMobile
File responsible for forwarding to the mobile version of the page
session
WBPRestrictedContentToken
File responsible for displaying hidden page content
session
__utma
File responsible for static data
session
__utmb
File responsible for static data
session
__utmc
File responsible for static data
session
__utmt
File responsible for static data
session
__utmz
File responsible for static data
session
 

How long do cookies remain the computer?

We use two types of cookies on our website:
 Session cookies: These cookies are temporary. They are saved in the cookie file of your browser until the moment when you stop working with the browser. These cookies are essential for the proper functionality of the website or associated applications.
 Persistent cookies: These cookies may be used for your easier and more convenient orientation on our website (e.g. faster and easier navigation). These cookies remain in the cookie file of your browser for a longer period. The length of this period depends on the chosen web browser settings. Permanent cookies allow the transfer of information to the internet server during every visit to the website.

 

Can I refuse cookies?

You can refuse cookies within the setting of your web browser, or set the use of only some of them. However, if you do not allow UNIPETROL RPA to use cookies, some functions may not work as they should.
You can find the privacy settings on your computer, where cookies can be refused or banned, in the menu of your web browser. The cookie settings for the most commonly used web browsers are available at the following links: 
 
This privacy policy was updated on 18 December 2018.