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Privacy Policy

I. Basic provisions

The controller of personal data pursuant to Art. 4(7) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter the “GDPR”) is Butadien Kralupy a.s., registered office at Kralupy nad Vltavou – O. Wichterleho 810, Post Code: 278 01, Entered in the commercial register kept by the Municipal Court in Prague, File No. B 11842, Company ID No: 27893995 (hereinafter “Butadien Kralupy” or the “Controller”).

Butadien Kralupy greatly emphasises the transparency of processing and securing your personal data, which are considered strictly confidential, and handles them in accordance with the GDPR and other valid legal regulations concerning personal data protection.

To ensure problem-free communication between you and Butadien Kralupy, a Data Protection Officer was appointed, who is available to you in the case of questions or irregularities in personal data processing, via email at osobniudaje@unipetrol.cz, via telephone at +420 225 001 435 or via post at the mailing address UNIPETROL RPA, s.r.o., Odbor ochrany osobních údajů, Milevská 2095/5, 140 00 Praha 4.

Butadien Kralupy values your trust and therefore, in accordance with the principle of transparency, it informs you by means of this “Privacy policy” about the processing of your personal data, which are needed for the purposes specified below.

II. Purposes of personal data processing and their legal grounds

1. Implementation and performance of the contractual relationship

Butadien Kralupy is engaged in the production and sale of 1.3 butadien and raffinate 1. During these business activities, personal data are processed, in particular those of the partner (customer, supplier, purchaser) as a natural person, as well as other persons, typically the contact persons of the partner as a legal entity. 

The purpose of processing personal data is to implement and perform the contractual relationship, i.e. deliver the ordered product, ensure transport, exercise the rights and obligations arising from the contractual relationship between the partner and Butadien Kralupy and other contractual obligations. The legal basis for processing personal data is Art. 6(1)(b) GDPR, i.e. processing is necessary for the  performance of a contract and to implement the measures adopted before concluding the contract. We process the contact data of the natural persons who represent the partner as a legal entity, because this is necessary to perform the contract with the partner, and processing is based on the mutual legitimate interest of the partner and Butadien Kralupy in the provision of the agreed services.

Butadien Kralupy collects the following data for the aforementioned purpose:

  • Identification data (name, surname, company ID number and tax ID number, year of birth, possibly personal number, ID or passport number, number of driving licence)
  • Contact data (e-mail address, mailing address, telephone number, position)
  • Bank account number
  • Operation records (minutes from meetings, instructions, etc.)
  • Data about the order, delivery and payment
  • Necessary communication between the partner and UNIPETROL RPA

2. Fulfilment of legal obligations within the accounting and tax agenda

We process accounting documents, data about your payments and other information required by law for the fulfilment of our legal obligations, i.e. Art. 6(1)(c) GDPR.

3. Communication with the inquirers

If you contact Butadien Kralupy via e-mail, its mailing address or other means, information about your contact will be processed only for the purpose of the established communication with you.

Butadien Kralupy collects the following data for the aforementioned purpose:

  • Identification data (name, surname)
  • Contact data (e-mail address, mailing address, telephone number)
  • Necessary communication between you and Butadien Kralupy

4. Employee recruitment

If you want to become a member of the Butadien Kralupy team and send us your curriculum vitae using the reply form of web pages Jobs.cz or Práce.cz, your CV will be registered in TEAMIO together with your personal data processing consent, which is part of the form. We will then process your personal data for the purpose of the recruitment procedure for your chosen job position via HR department of SYNTHOS, S.A., which is, based on our Agreement, the Processor of your personal data in this field. The legal basis for processing your personal data is Art. 6(1)(b) GDPR, i.e. processing is necessary for the performance of a contract and to implement the measures adopted before concluding the contract.

In case you are taking part in the 1st round of the recruitment procedure, you may be asked for consent to process your personal data for the purpose of verifying or obtaining references from previous employers, public sources and public registries of legal and natural persons, for the verification of the accuracy of the information provided by you, and the prevention of conflicts of interest with the activities of the Unipetrol group.

Complete information about personal data processing for this purpose is available in the opening header of the offered job position.

5. Sending offers of similar job positions

If you gave Butadien Kralupy consent to process your personal data for the purpose of registering you as an applicant for a different suitable job position within the UNIPETROL group, your personal data will be used to send offers of similar job positions. The legal basis for processing your personal data is Art. 6(1)(a) GDPR which is your voluntary consent, which may be withdrawn at any time.

Complete information about personal data processing for this purpose is available in the lower part of the offered job position.

6. Fulfilment of labour-law relationships

Our employees are informed individually about the processing of their personal data.

III. Period of storing data processing

We process and store your personal data for the period strictly necessary to ensure all the rights and obligations arising from the respective contractual relationship, and furthermore for the period for which Butadien Kralupy as the controller of personal data is obliged to store the personal data pursuant to generally binding legal regulations, or the period for which you give consent to processing. In other cases, the period of processing arises from the purpose of processing or is stipulated.

The controller stores personal data:

  • for the period necessary to exercise the rights and obligations arising from the contractual relationship between you and the controller, and to apply any claims from these contractual relationships (for a period of 5 years from termination of the contractual relationship);
  • for a period of 1 year from the end of mutual interaction as concerns personal data processed for the purpose of answering your inquiry;
  • for the period stipulated by the respective laws in cases where we perform our legal obligation; in the case of accounting management, this period may be up to 10 years;
  • until the withdrawal of consent by the data subject as concerns personal data processing based on consent from the data subject, but maximally for 2 years from granting consent;
  • for 6 months after the termination of the recruitment procedure for job position.

After the passing of the storage period, the controller liquidates the personal data.

IV. Handover of personal data

At Butadien Kralupy, your personal data are stored under maximum security and made accessible only to authorised employees, or individual processors and controllers of personal data, only to the extent necessary to fulfil the individual purposes of processing. The security of your personal data with these recipients is ensured through their contractual obligations.

List of categories of recipients of personal data:

  • State administrative bodies: e.g. financial bureau, social security administration;
  • Insurance companies;
  • PKN ORLEN holding company which provides IT support to the system for processing personal data;
  • Premises security agency;
  • Supplier of tax processing and bookkeeping;
  • External auditors.

Under certain conditions, Butadien Kralupy is authorised to hand over some of your personal data based on valid legal regulations, e.g. to prosecuting authorities or other public authorities.

Butadien Kralupy, as a member of the ORLEN Group, consolidates IT systems and your personal data are stored on servers in Poland.

Butadien Kralupy does not provide personal data outside of the EU, the EEA or to international organisations.

V. Your rights

You have the following rights in connection to personal data processing:

1. Right of access to the personal data

In connection to the processing of personal data, you have the right to the provision of information and provision of a copy of your processed personal data based on your request. In the case of a repeated request, Butadien Kralupy is authorised to bill a reasonable fee for the copy of the provided personal data. We will inform you of such procedure.

2. Right to rectification

If you believe that your personal data, which we process, are inaccurate, outdated or otherwise incorrect, contact us and we will rectify them. We will perform rectification without undue delay, but always with respect to technical capacities.

3. Right to erasure

If the personal data are no longer required to ensure the stipulated purpose, or if you withdraw your consent to processing, we shall erase these personal data at your request. In some cases, however, your right may be restricted. For instance, the personal data we process based on our legal obligations cannot be erased before the passing of the lawfully stipulated archiving periods. As for personal data related to the provision of services, these cannot be erased before the passing of the deadlines for potential application of the related claims (compensation of damages, claims, etc.).

4. Right to restriction of processing

You have the right to restriction of processing if:

  • the personal data which we process is inaccurate;
  • the processing is illegal;
  • the personal data are no longer required, but you need them do determine, exercise or defend a legal claim;
  • you object to processing.

Your personal data will only be stored with us during the restriction period and no operations will be performed with them without your consent. Restriction of processing lasts for the period for which one of the above situations lasts. You will be informed about the potential termination of restriction.

5. Right to object

You may file a justified objection to processing based on a legitimate interest and for direct marketing. The justification of the objection will be assessed and you will be informed of the decision via your chosen contact channel.

6. Right to data portability

If you want Butadien Kralupy to hand over your personal data to a third party, you may exercise your right to personal data portability. If the rights and freedoms of third parties were to be affected by the exercising of this right, Butadien Kralupy will not be able to accommodate your request.

7. Right to withdraw consent to personal data processing

If personal data is processed based on your consent, you may withdraw this consent at any time. If you wish to do so, contact us with your request via the contact details of the Data Protection Office specified below.

8. Right to be exempted from automated decision-making including profiling

We do not conduct automated decision-making including profiling without our activity.

9. Right to complain to the supervisory authority

If you feel that your personal data are not handled pursuant to the law, you have the right to direct your justified complaint to the Personal Data Protection Office, registered office at Pplk. Sochora 27, 170 00 Prague 7, Czech Republic.

When exercising your rights, contact us using the contact details of the Data Protection Officer via e-mail at osobniudaje@unipetrol.cz, or at the mailing address UNIPETROL RPA, s.r.o., Odbor ochrany osobních údajů, Milevská 2095/5, 140 00 Praha 4. UNIPETROL RPA reserves the right to reasonably verify the identity of the data subject applying the above rights.

VI. Social networks

Butadien Kralupy does not use any electronic social networks.

VII. Cookies

What are cookies?

For the purposes of these Principles, the tern cookies refers to cookie files and other similar technologies (e.g. pixel tags, web signals or device identifiers), which may automatically collect data when visiting the internet website.

Cookies are small-volume files in your browser or mobile application, which serve to store and receive identifiers and other information about computers, telephones and other devices, from which you access our internet website, and thus help us to provide, protect and improve the offered services.

What purpose do they serve?

Cookies allow the recording of information about your visit to our internet website and mobile application, and their use will make your next visit faster and easier.

Cookies primarily:

  • facilitate the effective navigation of the internet website or application, personalisation, savings of preferences and general improvement of the user experience on the website;
  • distinguish whether a specific user has already visited the internet website or whether they are a new visitor.

Do I need to consent to cookies?

Butadien Kralupy uses cookies when you visit the internet website, most often to adapt the content or for anonymous statistics regarding visitation.

The Butadien Kralupy internet website uses two categories of cookies:

  • cookies required for the activity of the internet website and ensuring the functions required for use of the internet website. The use of these strictly necessary cookies does not require consent from the user.
  • cookies which are not strictly necessary for the functioning of the internet website, but the use of which improves the user experience and facilitates viewing of the website.

Does Butadien Kralupy use third-party cookies?

This internet website uses its own cookies, which are:

Issuer / Name

Type and function

Duration

Orlenpl_font_size

File responsible for font size on the page

session

 ​

We also use third-party cookies, which serve to obtain anonymous statistics about visitation and user behaviour types on the individual pages. These third parties generally do not store data other than the name of the cookie file in connection to the use of cookies. These are:

 ​

Issuer / Name

Type and function

Duration

Google Analytics
(third-party cookie)

_ga, _gat, _gat_ and other variants

Tracking, Conversion
Measures the visitation rate using Google Analytics instruments, allows anonymous identification of the page visitor and analysis of their behaviour. Saves the IP address, information about the browser, used operating system and monitor resolution.

0 to 24 months

CookiePolicyAccepted

File which informs about whether the user accepted the cookie policy

session

Orlenpl_font_size

File responsible for font size on the page

session

CookiePolicyAccepted

File which informs about whether the user accepted the cookie policy

session

AcceptBondsInformation

File which informs about whether the user accepted the cookies notification displayed at the top of the page

session

RedirectToMobile

File responsible for forwarding to the mobile version of the page

session

WBPRestrictedContentToken

File responsible for displaying hidden page content

session

__utma

File responsible for static data

session

__utmb

File responsible for static data

session

__utmc

File responsible for static data

session

__utmt

File responsible for static data

session

__utmz

File responsible for static data

session

 ​

How long do cookies remain the computer?

We use two types of cookies on our website:

  • Session cookies: These cookies are temporary. They are saved in the cookie file of your browser until the moment when you stop working with the browser. These cookies are essential for the proper functionality of the website or associated applications.
  • Persistent cookies: hese cookies may be used for your easier and more convenient orientation on our website (e.g. faster and easier navigation). These cookies remain in the cookie file of your browser for a longer period. The length of this period depends on the chosen web browser settings. Permanent cookies allow the transfer of information to the internet server during every visit to the website.

Can I refuse cookies?

You can refuse cookies within the setting of your web browser, or set the use of only some of them. However, if you do not allow Butadien Kralupy to use cookies, some functions may not work as they should.

You can find the privacy settings on your computer, where cookies can be refused or banned, in the menu of your web browser. The cookie settings for the most commonly used web browsers are available at the following links:  

  • Chrome - https://support.google.com/accounts/answer/61416?hl=cs 
  • Firefox - https://support.mozilla.org/cs/kb/vymazani-cookies 
  • Internet Explorer - https://support.microsoft.com/cs-cz/help/17442/windows-internet-explorer-delete-manage-cookies
  • Safari O S X - https://support.apple.com/kb/PH21411?locale=en_GB&viewlocale=cs_CZ
  • Opera - https://www.opera.com/help/tutorials/security/privacy/
  • Safari iOS - https://support.apple.com/cs-cz/HT201265

 This privacy policy was updated on Aug. 12, 2019.